Automations & Workflows
Create custom and automatic workflows to boost your productivity. Put your workflows on autopilot and let automations do the manual labor for you.
Create personalized workflows according to your way of working. And create as many as you need.
Within each project phase, you can create actions like sending an email, proposal, or questionnaire.
Choose when your actions need to send out at a specific moment in the future.
Choose to have specific actions sent out automatically at a particular moment in the future.
Have predefined tasks within each new project you start. Tasks that come back regularly.
Pick predefined templates for emails, proposals, and questionnaires and use them for your actions.
Communication with clients
Have a clear overview of your communication with your clients within each project.
Send out emails straight from each project.
Set the language of proposals and invoices you send to your clients. Currently, we support ten different languages.
Create email templates so you can swiftly reply to your clients within seconds.
Have a clear overview of all communication per project and client.
Track whether a client received your email, proposal, and invoice. And if they opened it or signed it.
An interactive calendar overview of your tasks and projects organised by date.
Contracts & Signatures
Speed up the pace of your creative business by having your client sign with electronic signatures in a matter of seconds.
No more printing and scanning. Your clients can sign your proposal directly online on desktop and mobile.
Online signing lets your clients sign contracts anytime, anywhere, on any device, making it faster and easier to interact with your business.
One document with all you have agreed for you and your clients to refer to whenever you need.
Speed up the pace
No more printing and sending physical documents. Deliver and sign digitally within seconds.
An electronic signature is also a fast and efficient method when proposals and contracts need to be shared across borders.
Bookings & Payments
Manage your bookings more effectively and stay on top of clients' payments.
Clients can pay their invoices directly online with Credit Card or iDeal.
Multiple tax classes
Create as many tax classes as you need and allocate each product with a different tax class in your proposals and invoices.
With Octoa you can choose which currencies you need to send proposals and invoices per client.
Track whether a client received your invoice and opened it. Get notified when a client pays your invoice through Credit Card or iDeal.
Auto generated invoices
The option to have your invoices automatically generated the moment your proposal is signed to save time.
Set up a payment schedule to let your client know when you expect payment.
Templates & Lead forms
Save time and leave repetitive work behind.
Create different lead forms that you can embed on your website. Connect various lead forms with your workflows.
Sending out proposals will never be the same. Predefine frequently used proposals, so you send them out in seconds.
You are no more re-creating the same thing over and over again. With invoice templates, you can create your invoices with a few clicks.
Quickly build your proposals and invoices by simply selecting your frequently used products.
Store your different contracts under the templates to easily add them to your proposals.
Email communication can consume a lot of our time. Creating email templates allows you to reply to your clients swiftly within seconds.
Actions & Tasks
One clear overview of all the things you need to do for that day. For every project. Within 5-15 min, you have managed all your projects.
Manage all projects in one place. Check off all the things you need to do for each project within 5-15 min. Managing projects becomes fun.
Stay on top
One overview to keep track on all things you forgot and need to know and in the future.
One overview to keep track of everything you forgot and need to know in the future.
One overview of all the tasks per project and for each moment.
Set your priorities
It lets you set your priorities ahead of time so that you can get to your daily tasks first.
Keeps you focused
Octoa helps you stay focused on the actions so you can fully immerse yourself in your creative work.